Excel Shortcuts for Ribbon Navigation - Hiding & Freezing Rows

Excel Shortcuts for Ribbon Navigation - Hiding & Freezing Rows

Excel is a powerful tool for data analysis and manipulation, and mastering its various features can significantly improve your efficiency and productivity. In this blog post, we will delve into the Alt View menu, a key component of Excel's ribbon navigation. By understanding and utilizing the shortcuts within this menu, you can streamline your workflow and accomplish tasks more swiftly. Let's explore the different options available in the Alt View menu and learn how to make the most of them.

Page Break Preview:

The Alt View menu offers a shortcut to access the Page Break Preview. To view your spreadsheet in this format, simply press Alt, followed by "W" to open the View menu, and then press "I." This will instantly display your spreadsheet in the page break preview mode, allowing you to visualize how your content will appear when printed. To revert to the normal view, press Alt + "W" and then "L."


Hiding or unhiding gridlines can help declutter your spreadsheet and improve readability. By pressing Alt + "W" and then "B" followed by "G," you can toggle the visibility of gridlines. This convenient shortcut allows you to quickly hide or unhide gridlines, depending on your preference.

Formula Bar:

The formula bar is a valuable tool for viewing and editing cell formulas. To hide or unhide the formula bar, use the Alt View menu shortcut: Alt + "W," "V," and "F." This will instantly toggle the visibility of the formula bar, enabling you to maximize screen real estate when needed.


Similar to the formula bar and gridlines, you can hide or unhide headings in Excel using the Alt View menu. Press Alt + "W" and then "V" followed by "H" to hide or unhide headings. This feature is particularly useful when you want to focus on the content of your spreadsheet without distractions.

Freezing Rows:

Freezing rows allows you to keep important information visible while scrolling through a large dataset. The Alt View menu provides a shortcut to freeze the top row. Press Alt + "W," followed by "F" and then "R" to freeze the top row. This ensures that the header row remains fixed, even when scrolling vertically. Additionally, the freeze panes menu offers other options for freezing panes based on your specific needs.


Efficiently navigating through Excel is crucial for enhancing your productivity. The Alt View menu provides quick shortcuts to access essential features such as Page Break Preview, hiding/unhiding gridlines, formula bar, headings, and freezing rows. By memorizing and practicing these shortcuts, you can significantly speed up your Excel workflow and accomplish tasks with ease. Remember to utilize the Alt View menu effectively to take full advantage of Excel's capabilities. Happy Excel-ing!

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