Copy Word style formatting between documents

Vidya Gopinath for keySkillsetVidya Gopinath for keySkillset
Vidya Gopinath for keySkillset
Copy Word style formatting between documents

Are you ready to revolutionize the way you format word style set your documents? Look no further! In this blog post, we will show you the ultimate solution to copying and pasting word style template between documents with ease and precision. Imagine being able to save hours of tedious work and having your documents look perfectly polished every time. No more frustration or wasted time. 

This post is for anyone who wants to streamline their document formatting process and take their productivity of formatting with word to the next level. So, whether you're a busy professional, a student, or just someone who wants to make their life easier, this post is for you. Don't waste any more time, let's dive in and learn how to master the art of word formatting styles!

In addition to learning how to create custom styles or modify existing ones, you will also need to learn how to make these word formatting styles available in other documents. What you need is a style organizer. Now, how do we get there? For this, follow these instructions.  

  1. Click the launcher at the bottom right corner of the styles gallery 


  1. This displays a docked panel on the right hand side of the document, which can be dragged around with a click. 


  1. This panel is resizeable and moveable, you can dock it by moving it to the right corner of the word.


  1. In this panel, you would be able to see the newly created/ modified styles listed. 


  1. Now, there is an icon at the bottom of the panel, and it is called manage styles. And a dialog box pops up. 

  1. In the dialog box that pops up, you can choose the import/ export button found at the bottom left. 


  1. This will display all the styles available in the current document as well as what is in the Normal.dotm.


  1. This is the normal template, used for all new documents so all the standard settings and any styles in addition to the standard ones can be seen here. 
  2. Now, I need to go to the current document and highlight the changes that I need to copy 
  1. Then select the copy button on the pop up dialog box, and the modified/changed styles will be added to the normal template. This will make it available for all new documents. 

  1. Once it's done, close the document and press Ctrl + N to open a new document.
  2. Now, straightaway in the styles gallery, the newly created styles will be available automatically.




This blog post has outlined a simple and efficient method for copying and pasting a word style template between documents. By using a style organizer, you can easily import and export custom styles, saving time and increasing productivity. The steps outlined in this post are easy to follow, and anyone can master the art of word style formatting in no time. Whether you're a busy professional, a student, or just someone looking to streamline their document formatting process, this method is sure to make your life easier. Meanwhile, to increase your speed and productivity in using word documents you can also look out for the word course at keySkillset. Give it a try, and experience the benefits for yourself! You can also check out the free trial access here.

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